Donor Database Manager - Part-Time

Posted January 12, 2017


Senior Development Director


Reporting to the Executive Director, the Senior Development Director is responsible for and oversees all fund development efforts. This position develops, manages, and implements a diversified and successful fund development program. Key areas of responsibility include oversight of 1) fundraising initiatives including events; grant prospecting; major gifts; individual giving; corporate giving; and planned giving, 2) donor stewardship efforts including appreciation and recognition, 3) management of all modalities to solicit and track funds, and 4) marketing targeted at raising funds.  


The Senior Development Director supervises the Community Engagement Manager and Development Director of Special Events and works with contractors as needed.


The Senior Development Directors supports strategic vision of the organization and identifies opportunities to blend program and fundraising goals. Candidate must possess a solid education of the socioeconomic, emotional, and academic impact of pediatric cancer gained through interfacing with families, medical professionals, and research.  


The Senior Development Director is expected to meet, if not exceed, the following yearly fundraising goals:



Special Events (15%)

The Senior Development Director is responsible for the management of the Development Director of Special Events to ensure coordination, management, and innovation of all aspects of signature events (e.g. Little Heroes Events, Gold Ribbon Campaign events, etc.) and other donor or fundraising events that TBCF coordinates.

  • Oversees event budgets

  • Cultivates professional relationships with event committee members and guests

  • Creates custom marketing and public relation opportunities for showcasing corporate donations

  • Evaluates overall profitability of special events

  • Ensures proper monitoring and processing of event donations

  • Works in collaboration with Board Directors, staff, event chairs and vendors to achieve successful fundraising events


Other Fundraising and Donor Relations (20%)

TBCF is dependent on a diversified and successful fund development plan. The Senior Development Director works closely with the Fund Development Committee to develop Annual Fund Development Plans and manages and implements fundraising efforts through a strategic long-term plan.

  • Identifies, prioritizes, and implements new or expanded opportunities for revenue generation

  • Develops donor recognition and showcasing opportunities

  • Leads direct mail fundraising efforts

  • Supports team with third party events and benefits, Youth Philanthropy Program, social media campaigns, and affinity giving programs


Major Gifts Program (10%)

  • Identifies prospective donors

  • Develops and maintains a Major Gifts Team

  • Prioritizes and coordinates asks to major donors

Planned Giving Program (3%)

In concert with the Executive Director, co-create a Planned Giving Program that is built into the Annual Fund Development Calendar, which includes:

  • The management of the planned gift prospect list and organize asks

  • Coordination of annual mailings

  • Creation of print and electronic marketing materials for the Planned Giving Program


Community and Public Relations (10%)

The Senior Development Director holds outreach responsibilities and works closely with the Executive Director to present a strong and positive image of TBCF programs to stakeholders and the general public, including:

  • Providing vision for marketing ideas and materials (e.g. annual report, brochures, articles, press releases, displays, and background materials) and electronic communication tools (i.e. e-newsletters, website, Facebook, and other social media sources)

  • Along with the Executive Director and staff, serve as a spokesperson for TBCF

  • Advocating the case for support to community members within the Tri-County Region


Grants and Other Funding Proposals (10%)

The Senior Development Director works closely with the Executive Director, Grant Writer, and Program Director to ensure that grants include accurate data and narrative, measurable and realistic outcome measurements, and are submitted in a professional and timely manner. The Senior Development Director will work, along with the Executive Director, to identify prospective grantors and cultivate and steward existing grantors. Additionally, the Senior Development Director will help, as needed, to identify pathways to submit funding proposals to them.

  • Organizes hard copy and electronic grant materials

  • Assists with completion and submission of grant applications and reports

  • Prospects for grant support


Monetary and In-kind Gift Entry & Donor Data Base Management (2%)

The Senior Development Director directs staff and performs duties as needed to securely handle monies received, reconcile, track contact information, and ensure all donors receive tax-deduction letters. She manages merchant accounts and oversees entry of gifts in donor database system.


Financial and Operation Responsibilities (5%)

  • Provides strategic vision and develops Annual Fundraising Plan, including goals and objectives, and budgets in conjunction with the Executive Director and Fund Development Committee

  • Manages processes and procedures for receiving donations and gifts acknowledgement/receipts

  • Prepares accounting materials for monthly reconciliation and financial reports

  • Prepares Annual Fundraising Report

  • Develops reports for donations received

  • Evaluates and develops policies and procedures to be approved by the Executive Director, and Board as needed, for fundraising related projects


Corporate Giving (15%)

  • Identifies prospective corporate supporter for sponsorships, beneficiary events, and grant funding

  • Cultivates relationships and stewards businesses

  • Manages employee match giving donors and prospects

Administrative and Supervisor Responsibilities (5%)

  • Participates in professional development trainings about fundraising strategies, human resources practices, and technical skills

  • Attends Board and other meetings as necessary

  • Works as primary liaison with the Fund Development Committee

  • Assists with document review and editing

  • Takes on additional tasks as directed by the Executive Director

  • Contributes to the existing culture of performance and efficiency

  • Supervises and provide direction and leadership to the Development Director of Special Events and the Community Engagement Manager and contractors as needed

  • Conducts annual and bi-annual evaluations

  • Cultivates and maintains productive professional relationships with staff and contractors


Program Education & Support (5%)

  • Interfaces with families by fielding phone calls and helping as needed during family office visits

  • Participates in weekly staff meetings to be educated about general pediatric cancer research and statistics; learn about new TBCF families and be oriented about happenings with existing TBCF families

  • Attends program events as directed by the Executive Director and assists with event coordination as needed as well as engages with TBCF families

  • Educates the general public about TBCF’s program and pediatric cancer

  • Fields general inquiries from the public as well as prospective TBCF families via phone, in-person, and via email and educate them about TBCF’s Programs

  • In collaboration with the Executive Director and Board, conceptualizes and develops a strategic plan to significantly expand TBCF’s Development Program in order to meet the program needs


In accordance with applicable policies/procedures and Federal/State laws, this position performs the following supervisory responsibilities: interviewing, hiring, orienting and training employees; planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.



  • Addresses co-workers respectfully and truthfully

  • Cooperate constructively

  • Be reliably present and on time

  • Do not participate in gossip or negativity aimed at TBCF employees, volunteers, management or vendors

  • Do not participate in gossip or negativity aimed at TBCF employees, volunteers, management or vendors

  • Maintain strict confidentiality regarding sensitive, personal or confidential information

  • Seek methods to solve problems without blame

  • Appreciate and learn how to work with differences among people




  • Bachelor’s degree required

  • Minimum of five years’ experience in nonprofit fundraising, including special event coordination and execution, donor relations, grant writing and reporting


  • Ability to lead a team, work independently and in cooperation with others

  • Talent for working with and relating to people effectively

  • Experience managing major gift fundraising

  • Experience coordinating and executing special events

  • Experience developing and executing successful marketing and fundraising strategies

  • Excellent oral and written communication skills

  • Work schedule will include upwards of one evening per week as needed and upwards of twelve weekend days per year as needed

  • It will be required to participate at two or more program related events per year. It will be required to travel within the Tri-County region

  • This is not a telecommute position; authorization to telecommute must be approved by the Executive Director and is not to exceed more than two days per month

  • Strong communication skills, including public speaking and writing

  • Experience working with volunteers, non-profits, and community-based organizations

  • Successful track record of identifying, cultivating, and soliciting major donors

  • Excellent organizational skills and the ability to handle multiple demands

  • Familiarity with Tri-County philanthropic communities and funders

  • Exceptional initiative, vision, and ambition to lead a vibrant philanthropy program

  • Strong interpersonal skills and comfort making donor contacts

  • Superb organizational skills, flexibility, and detail-oriented with strong follow-through and ability to meet tight deadlines

  • Excellent written and verbal communication skills, including the ability to create effective and compelling donor materials

  • Ability to interact courteously and respectfully with TBCF peers, partners, volunteers, patients and their families

  • Ability to use logic and reasoning to identify the strenghts and weaknesses of alternative solutions, conclusions or approaches to problems

  • Ability to take initiative and a willingness to take on responsibilities and challenges

  • Ability to accept criticism and deal calmly and effectively in high stress situations

  • Ability to maintain composure, keep emotions in check, control anger and avoid aggressive behavior even in very difficult times

  • Able to be open to change and to be adaptable and flexible

  • Must be honest, ethical and have integrity

  • Proficient in Microsoft Office, Outlook, and DonorPerfect



In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow different individuals to perform the essential functions of the job. Must be able to see, hear, speak and write clearly in order to communicate with employees and/or other customers; manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment.


In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow different individuals to perform the essential functions of the job within the environment. The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

To Apply: Please submit resume and cover letter to Kirsten Stuart at 

Mission Statement: Teddy Bear Cancer Foundation advocates for families living in Santa Barbara, Ventura, and San Luis Obispo counties that have a child with cancer by providing financial, educational, and emotional support.

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Teddy Bear Cancer Foundation

3892 State St., Ste. 220 | Santa Barbara, CA 93105


Monday - Thursday 8:30AM - 5:30PM

Friday 8:30AM - 1:00PM

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